Generate EU & US compliance declarations from product data

One source document, both markets

From a single supplier PDF, Doc2Shelf produces declaration drafts for EU and US markets, structured to the relevant category. The same extracted product data feeds both, so you are not re-entering the facts for each jurisdiction.

Declarations are editable section by section, with required-field prompts that make it obvious what still needs input before the document is complete.

CE marking documentation across product categories

Doc2Shelf supports declarations across seven product categories, applying the appropriate structure and content to each — including the CE marking documentation EU market access depends on. As your catalog spans different types of products, the declarations adapt rather than forcing everything into one template. Doc2Shelf assembles the paperwork from the data you supply; it does not assess conformity or certify products.

A review gate backed by content hashing ensures declarations cannot be exported or published until a person has confirmed them — an audit-friendly control for regulated output.

Export in the formats you need

Export reviewed declaration drafts as PDF or DOCX, or generate printable declaration labels. The same reviewed product record can also support applicable GPSR content and separate DPP-oriented structured JSON for downstream implementation; those outputs do not constitute a complete compliance package or a completed Digital Product Passport.

Fourteen declaration types: seven categories, two markets

Doc2Shelf has an EU and a US declaration type for each of seven product categories, plus a custom type with section headings you define. Each type is a draft structured around the rules named in the table, with the sections a reviewer would expect to find. The table is a high-level map of what the drafts focus on, not a statement of everything that applies to your product.

Product rules depend on the product, not only on its category. A draft names the legislation it is structured around; you confirm, add, or remove the acts, standards, and statements that actually apply by editing the sections before review. Not every type is a declaration of conformity in the legal sense — the food, cosmetics, chemicals, textiles, and supplements drafts mainly organize the label and product information those rules call for.

How [REQUIRED: …] placeholders flag missing facts

Supplier documents rarely contain everything a declaration needs. A data sheet may give the model number and the standards tested but not the manufacturer’s postal address, the signatory, or the batch range. Instead of guessing, Doc2Shelf writes a visible placeholder such as [REQUIRED: manufacturer postal address] wherever a fact is missing from the source documents and product record.

Placeholders are highlighted in the declaration editor so a reviewer can work through them one by one. You resolve each by typing the fact, regenerating the section after adding data to the product, or deleting a section that does not apply. The rule behind them is simple: a missing fact should look missing, never plausible.

• Typical placeholders on EU drafts: authorised representative details, notified body number and certificate reference, standard editions, place and date of issue, signatory name and function.
• Typical placeholders on US drafts: responsible company address, tracking-label details for children’s products, registration or RN numbers, required warning statements.
• Placeholders survive translation, so a draft generated in another language still shows what is missing.

Layout editor, print templates, and exports

Once a declaration is reviewed, the layout editor controls how it prints. You choose a full layout, a compact table, or an inline paragraph; the paper size; margins; font size; which sections appear and in what order; whether the regulation line and product header show; and an optional title. Layouts can be saved as reusable print templates, with one set as your default, so every declaration in a product line prints the same way.

You can also add product data blocks to the layout, translated into the declaration’s language, for details that live on the product record rather than in a declaration section.

What Doc2Shelf does not do

A declaration is the end of a compliance process, not a substitute for it. Doc2Shelf drafts and formats declarations from the documents and data you provide. The legal responsibility, and the work behind it, stays with the manufacturer or other responsible economic operator.

• It does not assess conformity, decide which legislation applies, or choose a conformity assessment procedure for you.
• It does not test products or replace laboratory test reports.
• It does not certify products, issue certificates, or act as a notified body, UK approved body, or CPSC-accepted laboratory.
• It does not act as your authorised representative, EU responsible person, or importer.
• It does not sign declarations; the manufacturer or its authorised representative signs.
• It does not file certificates with authorities, such as CPSC eFiling.
• It does not replace legal or qualified technical review.

A review workflow for declaration drafts

The review gate records that a person confirmed the current content: export and printing stay blocked until the declaration is reviewed, and any later edit invalidates the review. Teams usually split the work so the right person checks each part: