Product compliance software for EU and US documents

One product record, several compliance documents

The same structured product record can feed GPSR manufacturer and product-identification details; responsible-person details when the manufacturer is not established in the EU; warning or safety information where applicable; DPP-oriented preparation data (structured JSON); and EU or US compliance declaration drafts. That shared source keeps identity, specifications, and safety details consistent across documents.

Each specialist workflow remains separate, so you can generate only the output relevant to the product and market instead of forcing every item through one generic template.

From supplier PDF to review-ready output

Doc2Shelf reads supplier PDFs, extracts compliance-relevant fields, scores each extraction for confidence and completeness, and flags required information it cannot determine. Extracted facts keep their source page and a short quote, and the generated content remains editable, making review faster without hiding uncertainty.

Use the finished product data in marketplace listings as well as compliance documents, so catalog and regulatory workflows start from the same reviewed facts.

Human review stays in control

Doc2Shelf drafts and structures documents; it does not assess conformity, certify products, or replace legal review. A review gate backed by content hashing prevents unreviewed compliance content from being published or exported.

That separation lets teams automate repetitive preparation while keeping responsibility for accuracy and approval with the people who know the product and its requirements.

Compliance documents by product category

Each product category brings its own EU and US rules, and each rule expects different information. The table summarizes the main legislation to consider for the seven categories Doc2Shelf supports and what its declaration drafts cover. It is a starting point, not a complete list: other rules may apply depending on the product, and some products fall under several categories.

On top of category rules, the EU General Product Safety Regulation (EU) 2023/988 acts as a safety net for consumer products — food is excluded from it — and its Article 19 sets the information online offers must show. For products outside the seven categories, a custom declaration lets you define the sections yourself.

Centralizing compliance data across a catalog

Compliance data tends to live in many places: supplier PDFs in shared drives, warnings in a spreadsheet, importer details in an email thread. Doc2Shelf keeps it in one product record per item, built from the supplier documents, so every declaration draft, GPSR block and listing reads from the same reviewed values.

Supplier PDFs can be uploaded in batches of up to 500, within your plan’s document allowance. Each extraction carries a confidence score and a completeness score, and extracted facts are stored with the page and quote they came from.

Review gate and audit trail

Products, listings and declarations each have their own review gate. When a person approves an item, Doc2Shelf records who reviewed it, when, and a SHA-256 hash of the reviewed content. Publishing and export check that hash: if the content has changed since approval, the review is invalidated and the item has to be reviewed again before it can be used.

This gives a simple, verifiable link between what was approved and what was published or exported. It does not replace your own quality records — such as who decided a field did not apply and why — but it prevents unreviewed edits from slipping through.

Keeping documents current when rules or products change

Compliance documents age in two ways: the product changes (new supplier, new formulation, new warning), or the rules change. When a supplier sends an updated document, upload it, regenerate the affected drafts, and review them; editing reviewed content invalidates the earlier approval, so outdated approvals do not carry over.

Doc2Shelf does not monitor legislation for you. Your team decides when a rule change affects a product and then updates the record and drafts. Examples of recent and upcoming dates worth tracking:

Who uses product compliance software

Different teams use the same records for different jobs:

• Compliance teams preparing declaration drafts and safety information for many products at once, with a review trail.
• Importers collecting manufacturer, importer and responsible-person details from non-EU suppliers.
• Brands with own-label products, which become the manufacturer under GPSR Article 13 and need consistent documents across ranges.
• Marketplace and webshop sellers who need GPSR information and listing copy from the same reviewed data.
• Distributors checking that the information they must verify is present before making products available.